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Table 1 Costing practice facilitation using the time-driven activity-based costing method

From: A pragmatic method for costing implementation strategies using time-driven activity-based costing

Implementation strategy

Actions

Temporality

Actors

Action frequency

Action unit duration (hours)

Total time spent on action (hours)

Actor wage rate ($)

Total cost ($)

I

II

III

IV

V

VI

VII

VIII

IX

Initial work for site readiness

Meet with partners in person

Pre-implementation, weekly for 3 months (i.e., 12 times)

Action start and end date

1 general practice facilitator

12

2

24

50

1200

1 site administrator

12

2

24

45

1080

3 clinicians

12

2

72

55

3960

Travel time to in-person meetings with partners

Pre-implementation, weekly for 3 months

Action start and end date

1 general practice facilitator

12

1

12

50

600

Communicate with partners via phone

Pre-implementation, weekly for 3 months

Action start and end date

1 general practice facilitator

24

0.5

12

50

600

1 site administrator

24

0.5

12

45

540

Communicate with partners via email

Pre-implementation, weekly for 3 months

Action start and end date

1 general practice facilitator

60

0.25

15

50

750

1 site administrator

60

0.25

15

45

675

Initial training of partners

Meet with partners in person to deliver the training workshop

Pre-implementation, 2 full days

Action start and end date

1 practice facilitator

2

8

16

50

800

1 site administrator

2

8

16

45

720

3 clinicians

2

8

48

55

2640

Monitor training workshop via videoconferencing

Pre-implementation, 2 full days

Action start and end date

1 expert consultant

2

8

16

65

1040

Ongoing administrative support

Meet with partners via videoconferencing for administrative issues

Implementation, biweekly for 12 months

Action start and end date

1 practice facilitator

24

1

24

50

1200

1 site administrator

24

1

24

45

1080

Consult partner as needed by phone

Sustainment, for 6 months

Action start and end date

1 practice facilitator

12

0.5

6

50

300

1 site administrator

12

0.5

6

45

270

Remote consultation

Observe EBP delivery sessions and provide feedback via videoconferencing

Weekly first month of implementation, biweekly 2–4 months, monthly 5–8 months, bi-monthly 9–12 months

Action start and end date

1 expert consultant

16

1

16

65

1040

3 clinicians

16

1

48

55

2640

Give ongoing clinical training via video conferencing

During implementation, as needed

Action start and end date

1 expert consultant

10

1

10

65

650

1 clinician at a given time

10

1

10

55

550

Consult clinicians in scheduled group consultation sessions by phone

Implementation, biweekly for 12 months

Action start and end date

1 expert consultant

24

1

24

65

1560

3 clinicians

24

1

72

55

3960

Consult clinicians individually as needed by phone

During implementation, for 12 months

Action start and end date

1 expert consultant

48

0.5

24

65

1560

1 clinician at a given time

48

0.5

24

55

1320

Fidelity review

Watch recorded EBP delivery sessions and fill out fidelity assessment forms

During implementation, monthly

Action start and end date

1 expert consultant

36

1

36

65

2340

  

Sustainment, 6 months, bi-monthly

Action start and end date

2 expert consultants

9

1

9

65

585

Column definitions are given in the Appendix 1

Personnel time costs

33,660

Non-personnel costs

 

Travel

360

Training materials

250

Assessment and evaluation materials

1500

Recording equipment

1000

Office supplies

600

Software for case management

2000

Total implementation costs

39,370